EVENTS COORDINATOR 3, Food Services (project)

EVENTS COORDINATOR 3, Food Services (project)

Job ID: 15431

Location: Bellevue College

Full/Part Time: Full Time

Regular/Temporary: Temporary

Position Summary

This is classified benefit eligible 12 months project position based on the date of hire. Event Coordinator plans, reserves locations, orders catering, supports, sets up / break downs rooms, manages and invoices events with both internal and external groups. Event scopes vary from small meetings of 10 guests to multi-day events for hundreds of people. This position requires great customer service skills and attention to detail. The primary computer application used for the online event reservations is 25Live. Regular work schedule: Monday ' Friday 8:00am ' 4:30pm, with occasional after hours, early morning and weekend work. This position reports to the Events Manager.

Pay, Benefits & Work Schedule

Position Salary Range: $44,040/year - $58,632/year

The salary information shown above is a general guideline only. The salary will be determined based on candidate's qualifications and related experience, as well as market and business considerations. Individuals newly hired to Classified position are placed in a salary range based on the WPEA Collective Bargaining Agreement.

We offer comprehensive compensation package with salary and benefits as the main components. Competitive salary is within the Range stated above, and commensurate with qualifications and experience. Generous is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.

The employee is scheduled to work 40 hours per workweek. This is a Classified, overtime eligible position and represented by the Washington Public Employee Association of Higher Education (WPEA-HE).

About The College

Bellevue College is a vibrant, student-centered institution located just 10 miles east of Seattle. Serving one of the most diverse student populations in Washington - we are proud to reflect the global community we serve.

As an employer, Bellevue College is committed to fostering a workplace where employees feel valued, supported, and empowered. We believe that our faculty and staff are essential partners in fulfilling our mission, and we prioritize professional growth, collaboration, and innovation in everything we do. Employees at Bellevue College benefit from opportunities to expand their skills, contribute to meaningful work that changes lives, and engage in a community that is deeply committed to inclusion.

We are dedicated to creating an environment where creativity and innovation thrive, and where the contributions of every employee help shape both the success of our students and the vitality of the region. At Bellevue College, you will find a community that supports your goals, values your voice, and celebrates your impact.

For more about Bellevue College's impact, visit the Department

Bellevue College (BC) Food Services serves the college main campus by offering a full service cafeteria, three coffee shops and a Pizza Cafe (Housing) that serve hot food, light snacks, pastries, espresso, tea and beverages.

Essential Functions

Event Planning

Schedule meeting rooms, facilities, food & beverage requests, media equipment, and other event support through 25live
Develop and provide cost estimates to clients using 25Live
Correspond with and arrange/schedule services for clients communicating through emails, meetings and phone calls
Prepare, send and monitor contracts to clients
Prepare, process and reconcile billing after events
Conduct event planning meetings with other campus departments
Create and maintain detailed event orders and information
Oversees and monitors compliance with applicable laws, regulations, policies, emergency procedures, and ADA compliance during programs/events

Setup/Breakdown

Perform setup/breakdown of furniture, equipment, food, beverages and other work as required
Deliver and set up light refreshments when kitchen porter is unavailable (e.g., coffee, tea, pastries, fruit and vegetable platters)
Prepare and distribute way finding signage as needed
Prepare event set up schematics to assist team members in setting up for events
Ensure that spaces are restored after the conclusion of an event

Event Support

Conduct site visits with potential clients per client's request
Provide access to locations for clients as needed
Prepare menu signage and food labels for event catering
Work at events and serve college Events Office point of contact for clients
Provide event media support which include setup and tear down of audio and visual equipment

Marketing

Design posters and menus
Maintaining promotional materials inventory

Other duties as assigned

Minimum Qualifications

High School diploma
Demonstrated ability to prepare contracts, event documents, event marketing materials, and billing while maintaining organized records
Demonstrated ability to work independently and effectively collaborate and communicate with team members
Demonstrated ability to work on several projects simultaneously and follow up on projects
Effective written, verbal, interpersonal, customer service and communication skills
Must have a valid Washington driver's license and 2 years of driving experience
Proficient in Microsoft Office products (Word, Excel, Outlook, PowerPoint, Teams), and Adobe, familiar with online reservation systems such as 25Live
Demonstrated experience working with diverse colleagues and/or students in a collaborative and inclusive environment

Preferred Qualifications

At least six (6) months experience with catering or event planning
Knowledge of events management tracking systems
Bachelor's degree or certificate in Marketing, Hospitality, Culinary Arts, or other related area. Any combination of relevant education and/or experience may be substituted for the educational requirement on a year-for-year basis

Conditions of Employment

Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.

Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

Sexual Misconduct and Background Check:

Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners.

Reference Check:

Reference checks (3 professional) may include, but are not limited to, contacting references and verification of work experience, and/or past job duties.

Other Information

This position is NOT eligible for relocation allowance.
This position is NOT eligible for sponsorship for employment-based visa.

How To Apply

Applications received by 03/02/2026 will be given full consideration. Applications received after that date may be considered until the position is filled.

All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional will not be reviewed.) Please review before applying. Current Bellevue College employees should apply the position through Employee Self Service.

Required application materials:

Attach a Cover Letter (min 1 pg., max 2 pgs.)
Attach a Resume
Complete the Job Questionnaires

Contact:
If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at mailto:...

EEO Statement

Bellevue College does not discriminate on the basis of race, color, national origin, language, ethnicity, religion, veteran status, sex, sexual orientation, including gender identity or expression, disability, or age in its programs and activities. Please see policy 4150 at The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, ..., Office C227, and EEOC/504 Compliance Officer, ..., Office B126.

Applicants with disabilities who require assistance with the recruitment process may contact mailto:... .

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