CFAES Columbus Facility & Events Coordinator The Ohio State University

Under the direction of the CFAES Events Manager, serves as the first point of contact for events taking place at the Nationwide and Ohio Farm Bureau 4-H Building, Agricultural Administration Building Auditorium, facilities at the Waterman Agricultural and Natural Resources Laboratory including: Kunz-Brundige Franklin County Extension Office, Controlled Environment Agriculture Research Complex, and Multispecies Animal Learning Center.

Duties include event request intake, booking management, fiscal support, website updating and supporting day-of event execution.

Additional CFAES Columbus campus facilities may be added as part of this portfolio based on the evolution of the position and college infrastructure.

On-site staffing is required.

Duties and Responsibilities

Event Request Approvals and Relationship Management 30%

• Monitoring incoming requests.

• Managing event request updates (dates, times, # of guests, locations, overall scope) in scheduling software.

• Customer relationship management.

• Informing customers/event sponsors of OSU Minors Policy requirements when bringing minors onto campus.

• Providing tours for new business prospects.

Fiscal Support 30%

• General budget awareness and transaction reconciliation.

• Issuing quotes & invoices.

• Modifying and reissuing invoices with prior errors or needed adjustments.

• Ordering supplies and other consumables.

• Deposit pickups and armored truck coordination.

• Rental rate monitoring and adjustment coordination; publishing rate sheets, notifying customers/event sponsors of relevant updates and providing feedback for future updates.

Website Updating 10%

• Updating rates and public-facing information as needed.

• Updating social media as needed.

Event Execution 20%

• Assisting in event setup and teardown as needed.

• Day-of event point-of-contact for event sponsors as needed.

• Building staffing and on-site event management as needed.

Administrative Responsibilities 10%

• Routine coordination with CFAES Columbus Facility & Events Associate to communicate event intake/churn updates, fiscal support updates, etc.

• Assists CFAES Columbus Facility & Events Associate in staff training of all systems and applications.

Education/Experience

High School diploma or GED and 2 years of relevant experience. Preferred 4-6 minimum years of relevant experience and Associate degree.

Facility and/or event experience desired. Fiscal/procurement experience desired; Microsoft Office Suite experience required; Background in event software knowledge/use desired. Background in fiscal support and administrative software, such as Workday, desired.

Include resume and cover letter with application, including months and years worked for each employment.

The hourly range for this position is $19.28 - $25.19. Pay offer will fall within this range, based on internal equity, units available budget, and the candidates qualifications.