Assistant Property Manager

Assistant Property Manager

Franklin, TN

Who We Are

At Anchor Health Properties, we pursue better healthcare through real estate solutions.

We are a national, full-service healthcare real estate firm specializing in development, acquisitions, asset and property management, leasing, and investment management. Our integrated platform allows us to deliver customized, high-impact real estate strategies to health systems, physician groups, and institutional partners across the country. From ground-up outpatient development to targeted investment strategies and day-to-day management of complex medical office portfolios, we bring deep expertise, a relationship-driven mindset, and an unwavering commitment to improving healthcare access and outcomes through the built environment.

Our team is purpose-driven and people-focused-always thinking beyond the traditional "medical office box" to find innovative, value-based solutions. We are proud to be recognized as a 2025 Modern Healthcare Best Place to Work, adding to our accolades from Inc. Magazine, Revista/HREI, and Great Place to Work.

Why Anchor?

We believe that when people feel valued, supported, and empowered, they thrive-and so does our business. At Anchor, it starts with the right foundation and our culture is grounded in our core values: Accountability, Innovation, Collaboration, Honesty, Ownership-Mentality, and being Relationship-Driven. These values guide everything we do-from how we work with each other to how we serve our partners and communities.

Along with a supportive culture pursuing excellence, here is what you can expect as part of the Anchor team:

• 100% employer-paid medical, dental, and vision insurance options for employees
• $2,000 HSA contribution and 401(k) with up to 4% match
• Generous time off: 15+ PTO days, 11 holidays, parental leave / short-term disability, and mental health days
• Professional development support and career growth opportunities
• Workplace perks like summer hours, team summits, community service events, referral bonuses, and more

If you are looking to join a team that is purpose-driven, high-performing, and embraces innovation-Anchor may be the place for you.

The Opportunity:

As an Assistant Property Manager at Anchor, you will have the opportunity to play a primary role in the daytoday functions of the property management department and the functions of the Property Manager(s) for both on-site and off-site (building) offices. The focus of the job is to support the Property Manager(s) in all aspects of management pertaining to the property inclusive of tenant requests, collections, procedures, cost controls, reporting and enforcement of policies. These activities are to be handled in a manner that will maintain good tenant and owner relations. The Assistant Property Manager will manage their own smaller portfolio of one (1) or two (2) properties under the guidance of their manager and aspire to grow their own property management portfolio to become a Property Manager over time.

How you'll contribute:

• General office and phone support.
• Maintain and manage building systems such as; work order system, access cards, electronic building directory, floor directories and suite signage, purchase order logs and update of tenant contact information. Notify and train tenants and building engineers where applicable.
• Drafting memos/letters/emails and/or making phone calls to Tenants related to property notifications, preventative maintenance scheduling, inspections, etc. (PM scheduling/inspections have fallen on building engineer or PM)
• Provides support to the Property Manager including administration of leases, monthly reporting, annual budget preparation and year end operating expense reconciliations.
• Accounts payable coding - proper coding of invoices within the Yardi Software Program, as budgeted, for PM approval.
• Retrieving property utility invoices
• Documenting and processing tenant specific utility sub meter charges
• Oversees property work order system.
• Obtain insurance certificates (COI) from tenants/vendors and follow-up on expirations/renewals.
• Responsible for maintenance of Certificates of Insurance tracking system in Prism.
• Assist in the creation, maintenance, distribution and updating of "Tenant Guides" and other helpful resources, for each property.
• Contract creation, execution, filing and cataloging on Anchor intranet site and internal excel control document. Review contract expiration schedule with PM, as well as assist with renewals.
• Assist with the preparation, organization, and implementation of other property management functions as required from time to time.
• Assist with tenant collection efforts and assist with delivering any back up to accompany a monthly tenant invoice and aged receivable reconciliations.
• Maintain property records, files and drawings, both electronically on Anchor Intranet shared drive, and physical files as required.
• Perform property inspections and in person tenant check-ins. Facilitate repairs that result from the inspection.
• Support the Franklin, TN office with tasks including mail, receiving packages, communicating with the janitorial staff, ordering office supplies, coordinating office lunches, coordinating office repairs.
• Will serve as a notary for the Franklin office. If not currently notarized, candidate will get the certification

What you bring:

• Demonstrates the strong organizational skills necessary to support multiple property managers with numerous properties.
• Proficient in the Microsoft Office Suite with an emphasis on Excel, Word and Outlook.
• Must be willing and able to travel to various property sites.
• Must be able to work before and/or after normal working hours during certain peak times, and be available to respond to after-hours emergencies as needed.
• Must have experience associated with administrative duties and possess strong attention to detail with the ability to prioritize and juggle multiple job functions.
• Exhibits solid communication skills, with an ability to calmly resolve disputes or complaints.
• Works well with a team.
• Interacts and engages in a friendly manner with potential and current tenants.
• Demonstrates ability to think creatively and independently.
• High school diploma or GED required.
• Associate's or bachelor's degree in Business, Management, Real Estate or Accounting preferred.
• Real estate, property management or customer service experience a plus.

Does this sound like you? Apply today! Even if you meet most, but not all, of the qualifications above, you are encouraged to apply. Please submit your resume to Anchor Health Properties. Applications will be reviewed on a rolling basis, and the position will remain open until filled.

Please note that Anchor does not partner with external recruiting agencies to fill positions. Unsolicited submissions from third-party recruiters will not be considered.

Anchor Health Properties is a proud Equal Opportunity Employer. Anchor Health Properties is not able to sponsor applicants for work visas, including H-1B, TN, or other employment-based visa classifications. We are also unable to consider candidates requiring current or future work authorization sponsorship, including those on Optional Practical Training (OPT), Curricular Practical Training (CPT), or similar programs.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or any other legally protected basis, in accordance with applicable law.

Get to Know Us

Want a glimpse into who we are and why we do what we do? Watch the video.