Events Coordinator

• Minimum of an associate degree required.
• Minimum of three (3) years of progressive experience in event planning, event coordination, facility scheduling, or a similar role, preferably in an educational or nonprofit setting.
• Proven ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines in a fast-paced environment.
• Exceptional interpersonal and communication skills (written and verbal).
• Strong organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management or scheduling software.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.

Preferred Education/Training/Experience

Bachelor's degree preferred in event management, hospitality, business administration, communications, logistics, or a related field.

Minimum Knowledge & Skills

N/A

Preferred Knowledge & Skills

N/A

Licensing/Certification Requirements

N/A

Job Duties

Space Reservations

• Manage and oversee the reservation process for all College spaces utilized by external groups, ensuring efficient scheduling, adherence to policies, and optimal resource allocation.
• Serve as the primary point of contact for organizations and individuals seeking to reserve College facilities, providing excellent customer service and clear communication.
• Develop and maintain a comprehensive calendar of facility bookings, proactively identifying potential conflicts and proposing solutions.
• Ensure all necessary permits, insurance, and logistical requirements are met for external events utilizing College property.

Internal Event Coordination

• Plan, organize, and execute a variety of internal College events, including Employee Recognition Dinner, Holiday Celebrations, Convocation, and other institutional events.
• Support special meetings involving external guests, donor functions, legislative visits, and institutional partnership activities hosted by the College.
• Manage all logistical aspects of events, including venue selection, catering, audio-visual needs, decor, guest lists, invitations, and on-site coordination.
• Collaborate closely with internal departments and stakeholders to ensure seamless event execution and alignment with College objectives.
• Develop and manage event budgets, tracking expenses and ensuring cost-effectiveness.

General Event Coordination

• Develop and implement event plans, timelines, and checklists to ensure successful execution of all events.
• Coordinate with internal and external vendors (e.g., caterers, rental companies, AV technicians) to secure necessary services and equipment.
• Oversee event setup, execution, and breakdown, ensuring a smooth and professional experience for all attendees.
• Conduct post-event evaluations to assess effectiveness, gather feedback, and identify areas for improvement.
• Maintain accurate records of all events, including attendance, expenditures, and feedback.

Physical Requirements

• Ability to stand, walk, and move around for extended periods during events.
• Ability to lift and carry up to 25 pounds occasionally.

Minimum Salary Range $52,559 Mid Point Salary Range . Maximum Salary Range $65,699 Posting Open Date 05/21/2026 Posting Close Date Posting Will Be Open Until Filled Yes Special Instructions to Applicant

Benefits at College of the Mainland

Paid Leave

Holiday Leave (observed College holidays that include winter break and spring break)

Sick Leave - 8 hours accrued per month for full-time employees

Personal Business Leave - up to 24 hours per fiscal year

Additional Leave Programs

Sick Leave Bank - optional employee participation program for extended illness protection

Education Benefits

Tuition Reimbursement at College of the Mainland for employees and eligible dependents

Retirement Benefits

Participation in the Teacher Retirement System of Texas (TRS) or Optional Retirement Program (ORP) (based on eligibility)

Voluntary retirement savings options:

403(b) Tax-Deferred Annuity Plan

457 Deferred Compensation Plan

Available through approved vendors

Benefits

Comprehensive health insurance plans with employer contribution

Free access to campus fitness facilities and equipment

Employee Assistance Program (EAP) for confidential counseling and support services

Professional Development

Ongoing training and development opportunities

Leadership development programs (e.g., COM Leadership Academy)

Conference and certification support

Campus & Community Perks

Supportive, mission-driven work environment focused on student success

Opportunities for community engagement and partnerships

Safe and collaborative campus culture

EEO Statement

College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status.

College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992.

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