MIU Events Coordinator

Position Summary

The Events Coordinator is responsible for planning, coordinating, and executing campus events that support the mission of Maharishi International University. This role ensures that events-ranging from academic programs and visiting scholars to community gatherings and institutional functions-are delivered with a high level of organization, professionalism, and alignment with MIU's consciousness-based approach.

The Events Coordinator serves as the central point of coordination across departments, ensuring seamless logistics, clear communication, and effective use of campus facilities and resources.

Key Responsibilities

• Event Planning & Execution

• Plan and manage all aspects of campus events from concept through completion

• Coordinate logistics including venue setup, A/V, catering, lodging, transportation, and staffing

• Develop detailed event timelines, run-of-show documents, and post-event evaluations

• Ensure events reflect MIU's standards and consciousness-based values

• Campus Coordination

• Serve as the primary liaison between internal departments (Facilities, Housing, Dining, IT, Academic Programs)

• Coordinate scheduling and use of campus spaces including Dalby Hall, library spaces, and other venues

• Manage competing priorities and resolve scheduling conflicts

• Vendor & Contract Management

• Coordinate with external vendors for catering, rentals, A/V, and other services

• Assist in developing and managing event-related contracts

• Ensure vendors meet university standards and timelines

• Budget & Financial Oversight

• Develop and track event budgets

• Ensure cost-effective use of resources while maintaining quality

• Process invoices and coordinate with finance for timely payments

• Communications & Promotion

• Coordinate event communications with Marketing and Communications

• Support development of promotional materials and campus-wide announcements

• Ensure clear communication with event stakeholders and participants

• On-Site Event Management

• Oversee event setup, execution, and breakdown

• Troubleshoot issues in real time

• Serve as the point of contact during events to ensure smooth operations

• Post-Event Assessment

• Gather feedback from stakeholders

• Track attendance and outcomes

• Recommend improvements for future events

Qualifications

Required

• Bachelor's degree in Event Management, Hospitality, Communications, or related field (or equivalent experience)
• 2-4 years of experience coordinating events or similar operational roles
• Strong organizational and project management skills
• Ability to manage multiple events and priorities simultaneously
• Excellent communication and interpersonal skills

Preferred

• Experience in higher education or campus environments
• Familiarity with A/V systems and event technology
• Experience with contract coordination and vendor management

Core Competencies

• Attention to detail and follow-through
• Problem-solving under pressure
• Strong customer service orientation
• Ability to work collaboratively across departments
• Alignment with MIU's mission and values

Work Environment & Expectations

• Some evenings and weekends required based on event schedules
• Active, hands-on role requiring movement across campus and event sites
• Ability to lift up to 25 lbs

Measures of Success

• Successful execution of events with minimal operational issues
• Positive feedback from stakeholders
• Effective budget management
• Increased efficiency and standardization of event processes

Strategic Value of the Role

This position plays a key role in shaping the experience of students, faculty, staff, and visitors at MIU. Well-executed events directly contribute to student engagement, community connection, and the university's external reputation.