CFAES Columbus Facility & Events Coordinator

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr-accessibleapplication@osu.edu . If you have questions while submitting an application, please review these frequently asked questions .

Current Employees and Students:

If you are currently employed or enrolled as a student at The Ohio State University, please l og in to Workday to use the internal application process.

Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:

• Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.

• Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.

Under the direction of the CFAES Events Manager, serves as the first point of contact for events taking place at the Nationwide and Ohio Farm Bureau 4-H Building, Agricultural Administration Building Auditorium, facilities at the Waterman Agricultural and Natural Resources Laboratory including: Kunz-Brundige Franklin County Extension Office, Controlled Environment Agriculture Research Complex, and Multispecies Animal Learning Center.

Duties include event request intake, booking management, fiscal support, website updating and supporting day-of event execution.

Additional CFAES Columbus campus facilities may be added as part of this portfolio based on the evolution of the position and college infrastructure.

On-site staffing is required.

Duties and Responsibilities

Event Request Approvals and Relationship Management 30%

• Monitoring incoming requests.

• Managing event request updates (dates, times, # of guests, locations, overall scope) in scheduling software.

• Customer relationship management.

• Informing customers/event sponsors of OSU Minors Policy requirements when bringing minors onto campus.

• Providing tours for new business prospects.

Fiscal Support 30%

• General budget awareness and transaction reconciliation.

• Issuing quotes & invoices.

• Modifying and reissuing invoices with prior errors or needed adjustments.

• Ordering supplies and other consumables.

• Deposit pickups and armored truck coordination.

• Rental rate monitoring and adjustment coordination; publishing rate sheets, notifying customers/event sponsors of relevant updates and providing feedback for future updates.

Website Updating 10%

• Updating rates and public-facing information as needed.

• Updating social media as needed.

Event Execution 20%

• Assisting in event setup and teardown as needed.

• Day-of event point-of-contact for event sponsors as needed.

• Building staffing and on-site event management as needed.

Administrative Responsibilities 10%

• Routine coordination with CFAES Columbus Facility & Events Associate to communicate event intake/churn updates, fiscal support updates, etc.

• Assists CFAES Columbus Facility & Events Associate in staff training of all systems and applications.

Education/Experience

High School diploma or GED and 2 years of relevant experience. Preferred 4-6 minimum years of relevant experience and Associate degree.

Facility and/or event experience desired. Fiscal/procurement experience desired; Microsoft Office Suite experience required; Background in event software knowledge/use desired. Background in fiscal support and administrative software, such as Workday, desired.

Include resume and cover letter with application, including months and years worked for each employment.

The hourly range for this position is $19.28 - $25.19. Pay offer will fall within this range, based on internal equity, units available budget, and the candidates qualifications.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions .

The university is an equal opportunity employer, including veterans and disability.